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When Your Files Become Sloppy - It's Time To Call Aloha Copy!

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It's A Paper Monster! Our Archiving Service Will Help You Keep It Under Control

A majority of companies today, large and small do not have adequate plans for recovery of the critical information that is the foundation of their organization. With all of the strides in technology today it is still surprising that over 90% of all company's records and vital documents are on paper, as they have been for hundreds of years. These documents are susceptible to all forms of loss or destruction. If a major disaster such as fire, flood or earthquake were to destroy these documents the cost for recovery and/or reconstruction of the lost data could be devastating. It has been reported that 70% of companies that cannot recover critical data within 90 days end up going out of business.  

   

We provide to our clients the assurance of being able to recover 100% of their vital documents and records. We provide document scanning and electronic imaging solutions for on and off site storage and retrieval. Most government agencies, state agencies and courts consider electronic imaged files as the same as the original document. (for more information on state laws regarding imaging contact your state controller). By placing company records onto electronic media (CD-ROM, DVD-R, HDD etc.) and creating multiple copies, vital records can be stored in multiple locations. In addition there is no longer a need to warehouse large volumes of paper documents, the cost savings is tremendous

DID YOU KNOW
The average company...
  • Makes 19 copies of each document
  • Spends $20 in labor filing each document
  • Spends $120 in labor searching for every mi-filed document
  • Loses 1 out of every 20 documents
  • Spends 25 hours recreating each lost document
  • Spends 400 hours, per year, searching for lost files
  • 7.5% of all documents get lost, 3% of the remainder get mis-filed.
  • Professionals spend 5-15% of their time reading information, but up to 50% looking for it.
Data Source - Coopers & Lybrand

Participants in another survey were asked about the frequency of filing documents

  • 65% file documents at their desk or personal workspace
  • 45% keep documents in departmental file cabinets
  • 27% store documents in a central location
  • Less than 5% use off-site storage

Filing increases over time

  • 49% need to keep documents on file more than three years
  • 20% keep documents on file between one and three years
  • 16% keep document between 6 months to a year
  • 15% keep documents under 6 months

Study was performed by Fujitsu

And finally a study conducted by PricewaterhouseCoopers, LLC

  • It was found that for every 12 filing cabinets in an organization one additional employee is required to maintain them.
  • Further more, while business professionals spend only 5% to 15% reading information, they spend up to 50% of their time looking for it!

Electronic image storage puts millions of documents at your fingertips. Imagine retrieving vast amounts of data in mere seconds. Discover a new dimension in efficiency, accuracy and cost savings. From simply archiving for Disaster Recovery to complete office automation and network integration we work with our clients to design and implement the customized solutions that meet their needs.

Our focus is not simply technology, but on solutions that meet our clients specific needs for increased productivity, security and cost savings. We work with our clients to develop complete document management strategies that integrate into their current environment with efficiency and ease.

Compare Aloha's Scanning services to Other Popular Solutions.

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